Page 61 - English

Pre-determined User Roles with Segregation of Duties
The integrated AX-MS system greatly streamlined user roles in the finance area. Where there were multiple roles, now roles are grouped based on function, for a much more efficient and flexible structure.
accurate information. Budget reports which were previously available only by special request, are now sent monthly, allowing for routine feedback before making financial commitments.
Financial analysis is readily at hand since the 2015 adoption. Previous management requests for analysis were prepared manually on Excel-based information. Reports are now available to managers through the system within minutes, and can be customised according to individual needs.
Due to embedded controls
in the integrated budget and purchase requisition systems that eliminated manual rejections of requisitions, in 2015 the Finance department reduced its budget timeline by 35 percent through this new system’s approach.
Increased Value through Strategic Relationships
To streamline the purchasing process, vendors were re- categorised as strategic, preferred or mandatory. Strategic vendors, the best in the market, provide collective services
and products and serve the organisation’s strategic needs. Preferred vendors have provided best quality and cost services and products to the Regulatory Authority over a period of time. Mandatory vendors are the only ones available in the market,
or they are ones mandated
by Qatar’s ministries. These categorisations have created more flexibility of choice for the Regulatory Authority, and vendor selection has improved based upon the participation of related divisions and departments.
59